Volunteer management
The whole volunteer program — not a sign-up sheet.
Most race-day sign-up tools stop at a list. OK I'M IN runs the whole loop. Post slots. Fill them. Check people in where there's no signal. Verify the hours. Feed them into next year's weighted lottery. One place, one login, one ledger your runners can trust.
The field app
Check people in where there's no signal.
Aid stations sit miles past the last bar of service. A web sign-up sheet is useless there. Our field app works offline. It runs for days in the backcountry. It sips battery. Check volunteers in by name or QR scan — no connection needed.
- Days offline, by design. Run a remote aid station all weekend with zero signal and lose nothing.
- Battery-light. Built to last a long day in the field on one phone, not drain it by lunch.
- Name-search or QR check-in. Find a volunteer by name or scan their code — whichever is faster at the table.
- Nothing gets overwritten. Every check-in and check-out is added as its own record, never erased, and syncs the moment you're back in range.
- Two check-ins for one person? The app asks. If two devices logged the same person, it shows you both and asks — it never guesses and erases one.
The native field app is in development — TestFlight / early access, not yet generally available.
11 of 12 checked in
no signal · 9 records queued to sync
Verified & audited hours
Hours you can stand behind.
When hours decide who gets into next year's race, they can't be a number someone typed from memory. We tag every action to who recorded it. Every change leaves an audit trail. A director review queue lets you approve or question anything before it counts. The hours ledger is backed by evidence, not a best guess.
- Every check-in, check-out, and adjustment is attributed to the person who recorded it.
- A director review queue holds hours for approval — review them on your own schedule, before they count.
- An audit trail records every change, so a disputed total has a paper trail, not a shrug.
7 hours to approve
recorded by 3 crew leads · audit trail attached
The closed loop
Offline check-in → verified hours → next year's lottery.
No sign-up sheet can close this loop. You check people in offline, where there's no signal. We verify those hours. The weighted lottery reads them automatically. One loop — not three tools you tape together by hand.
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01
Capture in the field
The offline native app logs who actually showed and worked — at the aid station, with no connection.
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02
Verify the hours
Hours sync, get attributed and reviewed, and land in an audited ledger you can defend.
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03
Feed the lottery
Those verified hours weight next year's draw automatically — no hand-tallying in December.
Everything in between
The admin work, taken off your plate.
From the first slot you post to the CSV you hand your board, the whole program lives in one place.
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Slots with skill requirements
Tag a slot chainsaw- or first-aid-required, set headcount and time window, and make it public or invite-only.
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Waitlist with auto-offer
When a popular slot fills, the next person in line is offered it automatically — no manual chasing.
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Confirmations & reminders
Automatic confirmations and pre-event reminders that cut no-shows at the aid stations.
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Self-serve cancel & swap
Volunteers cancel or swap their own slots, so plans changing isn't another text to you.
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Crew leads see only their slots
Crew leads check people in and out for their own slots only — mirroring how your race is actually run.
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Accounting & CSV export
A director accounting view of hours and credit, with CSV export for your board, sponsors, or records.
For the volunteer
"My Hours" — a ledger they own.
Your volunteers get their own portable record: every shift they've worked, at every race, in one place. It's theirs to keep — a record of every race they've worked — so the work they put in for your race follows them, and the credit it earns is never lost in someone else's spreadsheet.
- Every logged shift, attributed and verified, visible to the volunteer who earned it.
- Portable across races — the ledger travels with the person, not the event.
- Reward the people who carried your race with comped entries and bonus tickets, straight from the ledger.
142 verified hours
across 4 races · 2 comped entries earned
Questions, answered straight
How volunteer management works.
Does check-in work when there's no signal at the aid station?
Yes. The field app works offline, so it keeps running for days in the backcountry with no connection. You check volunteers in by name or QR scan. Every action is saved as its own record, never overwritten, and it all syncs the moment you're back in range.
How are volunteer hours verified?
Every check-in, check-out, and adjustment is tagged to the person who recorded it, and a director review queue lets you approve or question hours before they count. An audit trail records every change, so the hours ledger is backed by evidence you can stand behind — not a number typed from memory.
How do volunteer hours feed the lottery?
Verified hours weight next year's draw automatically. Here's the loop: offline check-in captures the hours in the field, verification makes them trustworthy, and the weighted lottery reads them directly — no hand-tallying in December.
Can I require specific skills for a slot?
Yes. Tag a slot as chainsaw- or first-aid-required, set its headcount and time window, and make it public or invite-only. When a popular slot fills, a waitlist auto-offers the spot to the next person in line.
Can crew leads check people in without full admin access?
Yes. A crew lead can check volunteers in and out for their own slots only — never the whole event — mirroring how your race is actually run. Confirmations and reminders go out automatically to cut no-shows, and volunteers can cancel or swap their own slots.
Can I export volunteer hours and credit?
Yes. A director accounting view tracks hours and credit across the event, with CSV export for your board, sponsors, or records. Volunteers also keep their own portable "My Hours" ledger that travels with them across races.
Early access Coming soon
Bring your volunteers.
Get early access. Bring your race.